Case Study: Consent Management Implementation

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Consent Management

Context

A multi-national financial corporation has been in the process of implementing Consent Management across various business areas of the bank. This change can be described as; a System and process change, and a Legislative change. As per legislative requirements, and as it links to POPIA, a deadline had been set by the Banking Regulator to ensure compliance by 1st July, 2021. In order to achieve compliance, a deadline of 12th June was set for all customer facing interfaces to be updated with relevant screens, processes and systems. The primary focus of the Change Manager was to manage the development, quality control & roll-out of all training collateral to relevant front-line colleagues who would be impacted to various degrees by the changes introduced with Consent Management.

Snap Stats

  • More than 20 business areas impacted by this change
  • Over 15000 colleagues impacted:
    • Point of Purchase
    • Connect to Customer
    • Commercial
    • Personal Loans
    • Vehicle Finance
  • Duration:
    • This programme began in 3 years prior (from a system point of view)
    • Change Management was brought in for a 4 month duration to assist in landing the training with various stakeholders
  • Size of Change: Large scale change initiative impacting all frontline / customer facing staff

The Results

  • 12x Teams Live Events (Awareness Sessions)
    • 1400 colleague attendance
  • 5x Consent Management training modules developed and rolled-out
  • 2x Coffee sessions run and completed

Consent Training Completion:

  • 70.3% Consent Foundation (Retail & Commercial)
  • 73.6% Consent Assisted AOO (Individual)
  • 70.8% Consent Assisted AOO (Juristic)
  • 70.9% Consent Assisted Apex
  • 69.5% Consent Assisted Apollo
  • 69.1% Consent Assisted Unassisted (Individual)
  • 67.1% Consent Assisted Unassisted (Juristic)

The Approach

The Consent Programme Team required an individual who would manage the development and roll-out of training modules for the various front-line colleagues throughout the various areas of the business. Over and above this, there was a need to align training awareness and impact with the various stakeholders and to re-align the Consent Training Portal in line with current training topics, videos, training module links. The portal also included an up to date calendar with live training and awareness dates.

Lessons from the Frontline

  • Focus on Change Management and training from inception of the programme to take advantage of full Change Management benefits.
  • Ensure training artefacts are developed once all systems are updated and tested.
  • A thorough knowledge of the legislation and the organisation is a pre-requisite when dealing with compliance projects.

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